AcePoint pharmaceutical R&D project management system has completed a new round of version updates. This upgrade adds a self-service online trial activation feature and simultaneously strengthens AI's practical capabilities in R&D management. As an AI timesheet system and project management platform built for pharmaceutical companies, AcePoint continues to embed AI capabilities into frontline R&D management scenarios, helping pharmaceutical, biotech, CRO/CDMO, medical device and diagnostic reagent companies experience full-process R&D management with a lower barrier to entry.
1. Self-Service Online Trial: Activate on Registration, No Waiting
Users can now visit the official website to submit a trial request online and activate an account on their own. The system automatically completes initialization and configuration, and once activated, users can enter a real project environment to experience core functions such as three-tier R&D budgets, cost accounting, and WMS and equipment system integration. The trial process no longer depends on manual coordination, shortening the time from learning about the product to getting hands-on. For R&D and finance teams in the selection stage, they can run through the process with real data first, then decide whether it matches their own management needs.
2. MCP Protocol AI Agents: Operating the System Directly, Not Just Q&A
AcePoint now supports the MCP (Model Context Protocol), allowing AI agents to directly perform queries, data entry, approvals, report generation and other operations on the system. All operations are completed within controlled permissions, with full traceability, auditability and audit trails.
3. AI Voice Timesheet Entry: Say One Sentence, Hours Auto-Link to Projects
Timesheet entry is the most basic yet most error-prone part of R&D management. Researchers describe their work by voice, and AI recognizes it to automatically generate timesheet records linked to the corresponding project and task. No manual typing is needed, reducing the reporting burden while ensuring timesheet data enters the cost accounting chain in a timely and accurate manner. The system also integrates attendance clock-in data to automatically verify the validity and authenticity of timesheet entries, avoiding a disconnect between timesheets and attendance.
4. OCR Invoice Recognition & Verification: Photo Upload, Auto-Connected to the State Taxation Administration Platform
In expense reimbursement and contract invoicing scenarios, taking a photo or uploading an invoice automatically completes OCR recognition and verification, and automatically compares invoice information against contracts, projects and budgets. Abnormal invoices are intercepted in real time with risk points flagged, and reimbursement forms and invoicing requests are generated automatically. R&D expenses are controlled in real time against project budgets, with automatic alerts for over-budget spending, so finance and project staff no longer need to repeatedly communicate and reconcile.
5. AceAI Compliance Audit: 7×24 Automated Checks, a Digital Twin Guarding GxP
AceAI agents automatically check timesheets, batch records, document completeness and compliance around the clock, issuing instant alerts when anomalies are found. Acting as a digital twin, it takes on repetitive compliance verification work, reducing manual audit pressure and meeting GxP/ICH/FDA/NMPA compliance requirements. The system provides complete audit trails, version control, and deviation/CAPA management, so every check is recorded and every issue is closed-loop.
6. Materials & Equipment Collaboration: Inventory Sync and Depreciation Allocation Without Manual Work
AcePoint maintains integration capabilities with WMS and equipment management systems. Based on project requisition records and equipment operating data, it automatically calculates material consumption and equipment depreciation allocation ratios, and synchronously updates inventory and project costs. For complex scenarios such as equipment shared across projects and batch material splitting, the system provides allocation suggestions, reducing compliance risks caused by manual adjustments. R&D materials are managed online throughout the entire process from planning and requisition to purchase requests, and purchase requests are automatically triggered when inventory falls below safety stock, ensuring consistency between books and physical stock.
7. Three-Tier Budgets & Full Cost Accounting: Making Every R&D Investment Traceable
By project phase, task type and resource input, the system aggregates five-dimensional costs—labor, materials, equipment depreciation, outsourcing expenses and administrative expenses—into the corresponding budget levels, and compares budget execution in real time. The system supports automatic determination of R&D expense capitalization versus expensing, and automatically calculates the additional deduction amount according to policy, saving the finance team a great deal of manual organization work.
8. System Integration & Open Platform
AcePoint provides a standard API open platform that can connect with ERP, WMS, LIMS, ELN, EDC, CTMS and other systems, and supports embedding into WeCom, Feishu and DingTalk workspaces. R&D cost data can automatically generate accounts receivable and payable vouchers, which are pushed to Kingdee, Yonyou and SAP via standard APIs, reducing manual finance entry. Organizational structure, attendance, leave and business trip data are automatically synchronized, and leave and business trip records can be automatically converted into timesheet entries, eliminating duplicate reporting across systems.
AcePoint has served companies such as Tecon Biology, GenScript, Maijie Transformation, Keling Biology and Sinovac Biotech. This version update will be gradually rolled out to existing customers starting today, and new users can activate a trial online through the official website.