Digital management in the design industry is undergoing a leap from "tool-assisted" to "intelligence-driven." AceDesign has officially launched its new version. Building on its continued focus on project management scenarios in the design industry, it introduces a range of AI capabilities, deeply embedding artificial intelligence into core areas such as timesheet entry, expense management, audit verification and knowledge accumulation — so project management is not only "rule-based" but also "intelligence-based."
1. AI Timesheet Entry: Voice Input, No More Hassle
Scattered time tracking and heavy reporting burdens have long been pain points in timesheet management for design firms. The new AceDesign is the first to support AI-powered automatic timesheet entry. Designers simply input their work content by voice, and the system automatically identifies the project, task type and hours to complete the entry. This capability significantly reduces the daily burden of time recording, letting designers truly return their energy to design itself.
2. OCR Expense Recognition: Snap to Record, Auto Verification
Lengthy expense reimbursement processes and error-prone manual invoice entry also plague project cost control. The new AceDesign integrates OCR invoice photo recognition and verification. Finance or project staff upload invoices by taking photos with their phones, and the system automatically extracts key information such as amount, tax number and invoice date, and completes verification checks. Expense data is digitized at the source, project budget usage is updated in real time, and overspend alerts become more timely and accurate.
3. Digital Twin Audit: Smart Verification, Trustworthy Data
As project data volumes grow, traditional manual audits struggle to cover all records. AceDesign innovatively introduces digital twin audit capabilities, using AI to continuously scan project process data and identify anomalies, helping managers spot potential risks such as timesheet anomalies, expense deviations and schedule delays. Moving from "post-hoc sampling" to "in-process smart inspection," the credibility of project operational data is significantly improved.
4. AI Agent Operations: Drive the System with a Single Sentence
The new AceDesign further connects the MCP protocol, enabling AI agents to directly operate system functions. Managers or project members can use natural language commands to query project progress, retrieve cost data, initiate approval workflows and more. The system is no longer a tool that needs to be "learned," but a work partner that can "understand your needs."
5. Smart Reports and Data Cockpit: Operational Data at a Glance
In terms of reporting, AceDesign includes nearly 100 smart reports covering core dimensions such as projects, timesheets, costs, output value and performance, presented intuitively in bar, line, pie and other chart forms. Combined with the data cockpit, management can grasp the company's overall operational status at any time, upgrading from "viewing data" to "deciding with data."
6. Full-Chain Intelligence, Full-Cycle Control
This upgrade is not an isolated stacking of features. Capabilities such as AI timesheet entry, OCR expense recognition, digital twin audit and AI agent operations are deeply embedded into AceDesign's existing full-process project management, full cost accounting and employee output value performance systems. Timesheet data is automatically verified against attendance, expense data is compared with budgets in real time, and audit results are linked with performance accounting — AI makes every step of full-cycle control more precise and efficient.
AceDesign already serves many design firms, including East China Architectural Design & Research Institute, Lianchuang Design, UA Design, Fanya Landscape and Didong United. The new version will continue to use AI as its engine, helping design firms achieve truly intelligent upgrades in project management and operational accounting — making project management rule-based, operational data clear at a glance, and AI a daily assistant for every design manager.
Try It Now
The new AceDesign version is now open for trial. Visit the official website at https://www.aceteamwork.com/products/acedesign to self-activate and experience more efficient project management and operational accounting, helping design firms boost efficiency.
Projects clear and controllable, output value precisely visible. AceDesign grows together with design firms.